Reconditioning Without the Back-and-Forth

ReconVision Texas

This Texas auto group transitioned from a shared Excel process to ReconVision, creating new visibility for sales, especially with photo-backed estimates and faster approvals.

Location
Texas Auto Group
Contact
Unknown

The Problem

Before ReconVision®, we managed our reconditioning process using a shared Excel spreadsheet. The parts counter, technicians, and advisors all worked out of the same file.
It was a very manual process. At one point, we had a single internal advisor managing most of it, while the back parts counter handled parts estimates, which created bottlenecks and made the process heavily dependent on a few employees to keep everything moving. With limited visibility and several handoffs between departments, it became more difficult to efficiently track vehicle status, communicate updates, and avoid delays in the reconditioning process. 
As a result, delays were harder to prevent, and vehicles would sometimes sit longer in certain stages without clear visibility into where the hold-ups were occurring. With multiple handoffs between departments, tracking updates and communicating status changes became more difficult, often slowing approvals and extending overall reconditioning time.
One limitation was that we didn’t have pictures tied to our estimates. If sales needed to see something, technicians had to physically show them or text photos, which added extra steps to the process and made it harder for sales to quickly assess vehicle condition and approve reconditioning work.

Solutions Used


The Solution

We started looking for a more automated and organized way to manage our reconditioning process, and ReconVision gave us the visibility and communication we were missing. The setup process was smooth; Reynolds came in, trained our team, and within a few days, we were up and running on our own.
One of the biggest changes has been on the sales side. With ReconVision, we’re now able to attach photos directly to estimates, which was our big pain point. That has been a big advantage because sales can easily see things like leaks, missing trims, or any body damage without having to track someone down.
We’ve also seen benefits on the service side. We’re now able to highlight vehicles that have been sitting too long in certain stages, such as waiting on parts. That helps us stay on top of delays and identify bottlenecks in our process.
With ReconVision in place, the dealership has shifted from a manual, disconnected workflow to a more organized process with greater visibility across both sales and service, helping reduce delays and improve overall flow.

“ReconVision highlights vehicles that have been sitting too long in certain buckets, like parts on order or mechanical repair.”

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