The Solution
We started using Reynolds Electronic Payables to create a more streamlined process and improve visibility.
The biggest difference right away was visibility. Now we can track every invoice, and we don’t have to worry about losing them. That alone has made a huge impact. There’s no more guessing or finger-pointing about whether something was submitted; everything is in the system.
It’s also made things more efficient for my team. Our accounts payable associate, who handles all three stores, no longer spends most of her time keying in data. Instead, she can focus on reviewing and researching, which is a much better use of her time. The overall process from submission to payment is faster, and it’s easier to trust that everything has gone through the proper approvals.
Managers can now go back and look at invoices themselves whenever they need to, instead of relying on accounting to find them. That’s been really helpful, especially if they need to double-check something or reference it later. We also have greater control over approvals, including the option to set thresholds for higher-value invoices, which adds another layer of oversight when needed.
One feature that really made a difference for our team was the PDF splitter. It allows my team to scan multiple invoices at once and separate them quickly, rather than doing everything one by one. That was a big improvement in terms of usability and saved time right away.
At the end of the day, it’s taken what used to be a time-consuming, uncertain process and turned it into something efficient and easy for everyone to manage.
“Reynolds Electronic Payables has taken away most of the data entry. Our time is better spent reviewing and researching.”
