Seamless Service at Mini of Tempe

Mini of Tempe logo

Mini of Tempe streamlined service enabling fast, transparent quotes, better customer communication, and data-driven coaching, leading to higher upsells and improved efficiency.

Location
Mini of Tempe, AZ
Contact
Benny Ruffolo, Service Manager

The Problem

Creating service estimates used to be a slow and manual process. We relied on Excel spreadsheets for estimates, and technicians would have to walk to the parts counter to get quotes before sending them to the advisors. It was inefficient and slow, and honestly, it made it hard to stay competitive.
Another challenge was making sure our advisors could provide customers with accurate and transparent estimates. We needed consistent pricing, the right number of recommendations, and an efficient way to follow up. Plus, without proper data, it was hard to identify areas where advisors could improve. Bringing on new employees was also tricky because there wasn’t a streamlined way for them to get up to speed quickly.

Solutions Used


The Solution

Reynolds service solutions completely changed the game for us. With Service Price Guides, we can now provide professional, transparent estimates quickly, and customers can approve them through texting and eAapproval without even picking up the phone.
Service Snap videos let our customers see exactly what the technician is recommending, which builds trust and makes the process much smoother.
Working with Reynolds support helped us get everything set up quickly. We updated report cards, optimized opcodes, and ensured all advisors knew how to use the system.
Advanced Service has been huge for advisor development. The integration with Advanced Service and our DMS gives me full visibility: I can track quotes, make pricing adjustments, and ensure our recommendations are competitive. It gives us detailed data, so I can sit down with advisors one-on-one and coach them based on facts, not feelings. The embedded tools, like pre-made videos, repair descriptions, and photos, make it easier for advisors to communicate with customers confidently. Technicians rarely leave their bays now because everything they need is at their fingertips, which saves time and improves efficiency.
Overall, these solutions have helped us increase upsells, improve closing ratios, reduce frustration for customers, and make onboarding new employees straightforward. For me, it’s about having all the tools in one place and seeing everything run efficiently – it gives us a real advantage in the market.
“I’m able to track everything. I can see what quotes we’re doing and work closely with my parts manager to make sure we're staying competitive. If I need to make changes, we can do it very quickly, and once it’s set up, it's out to everybody.”

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