The Results
To find missing parts after everything is scanned in, we just run an over/short report and it tells us which parts are missing. It’s a much easier process. It takes less time to check the order in and it’s easier to find what we haven’t scanned in. On average, we have one or two parts every day that don’t get scanned in. When this happens, it’s easy to run the report for different POs on the order and verify the backorder parts. The over/short report is definitely my favorite part of Parts Barcoding.
Before we had Parts Barcoding we would use an old dot-matrix printer for parts labels, but now the labels are printed right from the palm of your hand with the scan gun. The labels are great because there’s a lot more information on them and we can tell if orders were pre-paid or not. This is helpful because we do a lot of wholesale and special orders. It’s also beneficial for customers who don’t have a copy of their invoice when they come for pick up.
When my guys are looking for a part in the back, it’s easier for them to find parts in special order bins because they have detailed labels on them. The label lists the invoice or repair order number and customer data, so it’s helpful having that information.
Back in the day, we used to have to call everyone when their special order parts were in. Sometimes we would have a part sitting in the back for so long, the ticket needed to be voided. We don’t need to call our retail customers when special orders are in anymore. When we order a part for someone, we make sure they have a valid email address on file. Once their part is scanned in, they get an automatic email saying their special part is read. With the growth in business and getting deliveries every day, being able to automatically email our customers saves us time and manpower.
If you’re a big dealership, a small dealership, or just need some extra manpower, Parts Barcoding will help you get the extra time you need back into your day.
