Modifying Name Files in ERA-IGNITE

Business man on his phone updating contact info: email, text, phone.

Updating customer, vendor, or employee information? Use ERA-IGNITE’s Name application to quickly make and save changes to all personal data.

12/12/2025
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Article Highlights

  • Information is dynamic. Keep it up to date with name records.
  • Register for ERA-IGNITE training at reyrey.com/training.

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Have you ever needed to update an employee’s emergency contact? Or change a customer’s email or phone number? Considering how dynamic personal information is, it’s important to have a central location that houses up-to-date data. That’s what ERA-IGNITE’s Name File records are for.

As a refresher, the Names (NAM) application stores information about vendors, customers, and employees. It allows you to organize both basic and specific information, as well as modify records as needed.

To modify a Name File record, follow these simple steps:
  • Open the Search Names screen. Go to Home Page → Applications → Names → File → Search Names.
  • On the Search Names screen, search for the record you wish to modify. You can search using a variety of criteria, such as first or last name, address, phone number, email, or name ID.
  • Select the record you want to modify. The Name Profile screen will display.
    • Keep an eye on the options bar. It contains context-dependent function keys. The Profile tab includes the option to F3 Inactivate Name, while the Employee tab provides options to open position-based windows.
  • Select the tab containing the field you want to modify. Consider the type of record. Are you modifying a parts customer? A receivable customer? An employee? This may give you an idea of which tab to select.
    • Tip: If you have multiple items to modify, hit Ctrl+Tab to cycle between the tabs quickly.
  • Once you’ve found the field you want to update, select it and modify as needed.
    • Required fields are highlighted in bright yellow. You can jump to the next required field by pressing Ctrl+Enter.
  • After modifying the record, verify that everything is in order and then press F12 Update in the Options Bar.
Screen in ERA-IGNITE that displays when modifying name records.
If you want to learn more about the Names application, we delve into it in our ACC1: Accounting Daily and Periodic Procedures ’Net Class. To view and sign up for any of our upcoming Reynolds Software Education courses, visit reyrey.com/training.