Automotive Amplifiers Contest Terms and Conditions

THE REYNOLDS AND REYNOLDS COMPANY
"2025 Automotive Amplifiers Contest”
Official Rules
NO PURCHASE NECESSARY TO ENTER OR WIN

  1. Eligibility: The 2025 Automotive Amplifiers Contest (the “Contest”) is open to owners or employees of U.S. automobile dealerships.  All contestants must be 18 years of age or older, a legal resident of the United States, and an owner or employee of an automobile dealership located in the United States (“Dealership”), at all times during the Contest.  Employees of The Reynolds and Reynolds Company (“Sponsor”) and its affiliates are not eligible for the Contest.
     
  2. Agreement to Official Rules: Participation in the Contest constitutes contestant’s full and unconditional agreement to and acceptance of these Official Rules, subject to change by Sponsor at any time.
     
  3. Entry: To enter the Contest, complete the online entry form available at https://reyrey.com/cp/automotiveamplifiers2025, or send the following information in a direct message to The Reynolds and Reynolds Company’s LinkedIn or Facebook accounts:
     
    • Contestant’s full name, dealership of employment (name), and Contestant’s valid e-mail and phone number;
    • What practice or idea they implemented into the dealership;
    • A full description of what problem the contestant was trying to fix; and
    • What impact their idea had (regardless of submission method, an “Entry” or in plural, the “Entries”).

      Entries are limited to one per person; if multiple entries are received from a single contestant, the earliest entry will be considered, and all subsequent submissions will be disqualified.  Any submissions that are determined to be incomplete, inaccurate, or untimely will be disqualified at Sponsor’s sole discretion.  By submitting an Entry, the contestant grants a nonexclusive and transferable license to Sponsor to disclose information contained in the Entry to other of Sponsor’s customers and otherwise exploit any intellectual property contained in their Entry, whether in trademark, copyright, patent, trade secret, or any other form.  This shall not prevent the contestant from utilizing the ideas expressed to improve the performance of their dealership.

      Contestants further agree that by submitting an Entry, without regard to whether such Entry is complete, they consent and agree that Sponsor may publish their name, image, and likeness along with any creative expressions in any form of media, whether internal or external, or in written, visual, audio, or other form. 
       
  4. Contest Period: The Contest begins on May 1, 2025, at 12:01 a.m. Eastern Time, and ends on June 30, 2025, at 11:59 p.m. Eastern Time (the “Contest Period”).  To be valid, all Entries must be submitted in accordance with Rule 3 and received by Sponsor during the Contest Period. 
     
  5. Selection of Finalists: No more than five (5) Entries will be selected as finalists (each, a “Finalist”) and invited to present their Entries in-person at the Reynolds Retail Summit: Amplify 2025 on August 18-19, 2025, at a hotel and resort located in Irving, Texas (the “Summit”).  Finalists will be notified by e-mail and telephone using the contact information provided in the associated Entry no later than July 18, 2025.  If a Finalist cannot be reached after reasonable attempts, their nonresponse will be considered a rejection of the opportunity, and an alternate Finalist will be selected from the remaining eligible Entries.  Any alternate Finalists may be notified after July 18, 2025, but as soon as practical.  For each Finalist, the Sponsor will provide roundtrip transportation to and from Irving, Texas, dinner and accommodations for the night of August 18th, 2025, breakfast and lunch on August 19th, 2025, and one round of golf at the TPC Las Colinas golf course located in Irving, Texas.  Any other expenses will be the responsibility of each Finalist.  One companion per Finalist is welcome to attend at the Finalist’s expense.  Each Finalist will be required to sign and return an affidavit of eligibility. 
     
  6. Judges: Sponsor will appoint a panel of three (3) judges who may be employees of or otherwise affiliated with Sponsor and its affiliates and who have expertise in the automotive dealership industry (“Judges”) to evaluate the Finalists and select the winners.  Judges will have exclusive discretion to choose the winners based in part on the published criteria included below.
     
  7. Winner Selection and Notification: The winners will be selected based on their presentation at the Summit, with special consideration paid to the following factors:
     
    • What best practice or idea did the contestant implement into their dealership;
    • What problem did the contestant’s practice or idea address;
    • Creativity shown in the contestant’s solution;
    • Impact of the contestant’s idea on their dealership; and
    • Relevance of the problem and solution to dealerships nationwide.

            Additional visuals (images, videos, graphs, charts, etc.) to demonstrate a contestant’s idea will also be considered but are not required. Visuals must be submitted to Sponsor no later than August 9th, 2025, so Audiovisual staff may ensure seamless display at the Summit. 

  1. Total Prize and Odds of Winning:  Two (2) winners will be selected, and each will receive the right to determine the charity recipient of a $5,000 donation from the Sponsor, and a trophy to display at their dealership (“Prize”).  All charities must be a federally registered 501(c)(3) nonprofit organization to be eligible.  The Sponsor reserves the right to approve or deny the winner’s choice of charity.  If a charity selection is denied, the winner will be asked to select alternative organizations until both parties reach an agreement.

    The Prize is nontransferable, and no cash substitutes are available.  Odds of winning depend on the total number of eligible entries received.  Any applicable local, state, and federal taxes, and any fees, charges, or tariffs are the sole responsibility of each winner.  Failure to return signed affidavit and releases within time specified by Sponsor may result in forfeiture of prize, except where prohibited by law.
     
  2. General Conditions: Sponsor’s decisions as to all matters related to the administration of the Contest and the Judges’ selection of the winners in the Contest are final.  The Contest is governed by Texas law.  All federal, state, and local laws and regulations apply.  Void where prohibited.  Return of Finalist’s selection notification as undeliverable may result in disqualification and selection of an alternate Finalist.  All contestants grant to Sponsor the right to use and publish their name, state of residence, and associated dealership online and in print or any other media, in connection with the Contest.  Acceptance of a prize constitutes winner’s permission for Sponsor to use winner’s name, photograph, or statements for advertising and publicity purposes in all forms of media now known or hereafter developed, in perpetuity, without further compensation.  BY ENTERING, PARTICIPANTS AND THEIR DEALERSHIP EMPLOYER RELEASE AND HOLD HARMLESS SPONSOR, ITS SUBSIDIARIES, AFFILIATES, DIRECTORS, OFFICERS, EMPLOYEES, AND AGENTS FROM ANY AND ALL LIABILITY FOR INJURIES, LOSS, DAMAGE CLAIMS OR CAUSES OF ACTION OF ANY KIND ARISING FROM OR RELATING IN ANY WAY TO THE CONTEST OR THE RECEIPT, ACCEPTANCE OR USE OF ANY PRIZE WON.  Restrictions, conditions, and limitations apply.  Sponsor will not replace any lost or stolen trophies or other reimbursed expenses.  Entrant agrees that in the event of a dispute between the parties: (1) any and all claims, judgments and awards shall be limited to actual out-of-pocket costs incurred, expressly excluding any attorneys’ fees and (2) under no circumstances will Contest participants be permitted to obtain awards for, and Contest participant hereby waive all rights to claim, punitive, incidental, and consequential damages, along with any other damages, other than for actual out-of-pocket expenses, and, also, Entrant waives any and all rights to have damages multiplied or otherwise increased.  Any claims brought in relation to or arising from the Contest are subject to mandatory Arbitration, governed by the rules of the American Arbitration Association. 
     
  3. Miscellaneous: Sponsor reserves the right to cancel or modify the Contest if circumstances beyond Sponsor’s reasonable control impair the integrity of the Contest as determined by Sponsor in its sole discretion.  In such event, Sponsor reserves the right to award the Prize at random from the eligible entries received up to the time of the impairment.
     
  4. Sponsor: The Reynolds and Reynolds Company, One Reynolds Way, Kettering, OH 45430.
     
  5. Winner: Results of the Contest, once determined, will be published in print and online, Sponsor-issued literature and on Sponsor’s online presence.  Any additional questions regarding Finalists and winners may be directed to Sponsor’s Facebook or LinkedIn profiles, via a direct message on either forum.

    VOID WHERE PROHIBITED

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